2023 Annual Members' Meeting
This year we're hosting our Annual Members' Meeting (AMM), which will take place on Tuesday 12th December 2023.
Members are welcome to join us in-person at The Epic Centre, Lincolnshire Showground.
Doors will open at 4pm for our Christmas Market and exhibition, light refreshments will also be served on arrival. The members' meeting will start at 7pm.
To make sure everyone has the chance to take part in the AMM, the meeting will also be broadcast online. This means if you choose to join us from home, you'll be able to watch the meeting, cast your vote on the motions* and submit questions for our Q&A session.
As a thank you for joining us and voting on such important matters, £5 worth of dividend** will be paid on Thursday 14th December 2023, to all members who have signed into the meeting, whether that's in person at the venue or online.
Members are welcome to come along to our Christmas Market, which will be held in the West Hall of the Epic Centre, at Lincolnshire Showground from 4pm - 9pm (it will remain open whilst our member's meeting is on in the East Hall).
🎁 Our biggest market yet will be brimming with local suppliers, giving you a chance to pick up some last-minute presents and gifts at special prices (card payments only).
🎄 The market includes our family of businesses, who will be ready to answer any queries you might have, and have lots of activities for you to take part in.
☕ Not only that but you will be able to meet our Board of Directors in our refreshment area - a great opportunity to chat with them outside of the meeting.
Our members' meeting will be held in the East Hall of the Epic Centre.
The meeting will start at 7pm and gives members an opportunity to find out more about what we've been up to, ask questions and vote* on important matters.
You will be asked to sign in with your dividend card, fob or app before entering the meeting area.
All members' who have signed in and taken part in the meeting will have £5 worth of dividend added to their accounts on Thursday 14th December 2023, as a thank you for joining us and voting on such important matters.
You'll also then be served a food-to-go bag to take home.
4:00pm: Doors open - Christmas Market
5.00pm: If you've booked coach transport, the coach departs Wigford Way Bus Stop (next to Brayford Street NCP Car Park, LN5 7BJ. What3Words: loose.since.cheer) at 5pm sharp.
6:20pm: Meeting hall opens, members must sign in to enter.
6:30pm: Scunthorpe Co-operative Junior Choir performance starts
7:00pm: Meeting begins
8:00pm: Meeting ends, food served from Central Hall.
8:45pm: If you've booked coach transport, the coach departs The Epic Centre at 8:45pm sharp.
9:00pm: Doors close
Free return coach to/from Lincoln is available on a first come, first served basis.
The coach will pick up from the bus stop on Wigford Way, Lincoln (next to Brayford Street NCP Car Park, LN5 7BJ. What3words: loose.since.cheer) at 5pm prompt and be a non-stop service to the Epic Centre.
The coach will then depart the Epic Centre at 8:45pm prompt and be a non-stop service back to Wigford Way in Lincoln.
You can book a space on the coach as part of your booking process for the in-person event.
For members who cannot make it to the Epic Centre in person, we will be broadcasting our meeting live on the night (and a recording of it will be available on this page a few days later).
Access to the meeting (via Lumi's platform) will be available from 6:30pm on Tuesday 12th December 2023; however, please note that your ability to vote* will not be enabled until the Chair formally declares each vote open.
Details of how to vote online will be explained during the meeting.
You will still be able to ask your questions and vote on important matters from home, and as a thank you for joining us we will be crediting your account with £5 of dividend** on Thursday 14th December 2023.
You don't need a microphone or a camera on your device to take part in the meeting. However, as the meeting includes voting*, if there is more than one member in your household, you'll need 1 device per member** to cast individual votes.
You can still ask our Board of Director's questions on the night - there will be a message function which you can use to type in your question and then it will be read out during the Q&A session during the meeting.
Our in person event is now FULLY BOOKED
Due to demand, we've had to close our waiting list. We will re-open it again if spaces become available. In the meantime, why not sign up to join us online.
1. To confirm the minutes of the Members’ Meeting held on 10th June 2023.
2. To receive the Directors’ Report, Auditor’s Report and Financial Statements.
3. To receive an update from the Board on dividend distributions.
4. To agree that the basic rate of issue of dividend continue at the rate of 1%, as recommended by the Board, and to authorise it to determine the rate of any additional dividend paid.
5. To ratify the continued appointment of Ian Haldenby as a director appointed under Rule 62(b).
6. To ratify the continued appointment of David Cowell as a director appointed under Rule 62(b).
7. To approve the appointment of Mazars LLP as the Society’s external auditors. The remuneration of the external auditors to be fixed by the Board of Directors.
For and on behalf of the Board of Directors:
Group Secretary & General Counsel
The Board of Director's have three committees, each with differing responsibilities. To tell you more, here’s a short video featuring the Chairs of each committee to update you on what they have achieved this year and their focus for the year ahead.
*you must have been a member for six months or more to vote.
**If you are joining us online, it is one device per person per vote, therefore the member signed into the broadcast will be who receives the £5 dividend.
Questions on the Directors’ Report, Auditor’s Report and Financial Statements must be submitted in writing to the Secretary at least 48 hours before the meeting.
Questions will be taken from both our in-person and online audience during the meeting although advance notice will help us provide more detailed answers.
For more information on submitting a question, please contact the Membership team on 01522 781 135 or email firstname.lastname@example.org